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Privacy Policy for Personal Information Of Rental Application and Residents


We are dedicated to protecting the privacy of your personal information, including your Social Security Number and other identifying or sensitive personal information. Our policy and procedures are designed to help ensure that your information is kept secure, and we work to follow all federal and state laws regarding the protection of your personal information. While no one can guarantee against identity theft or the misuse of personal information, protecting the information you provide us is a high priority to our company and staff. If you ever have concerns about this issue, please feel free to share them with us.

How personal information is collected. You will be asked to furnish some of your personal information when you apply to rent from us. This information will be on the rental application form or other document that you provide to us or to an apartment locator service, either on paper or electronically.

How and when information is used. We use this information only for our business purposes involved in leasing a dwelling to you. Examples of these uses include, but not limited to, verifying statements made on your rental application (such as your rental, credit and employment history), reviewing your lease for renewal and enforcing your lease obligations (such as to obtain payment for money you may owe us in 1he future).

How the information is protected and who has access. We allow only authorized persons to have access to your personal information, and we keep documents and electronic records containing this information in secure areas and systems

How the information is disposed of. After we no longer need or are required to keep your personal information, we will store or destroy it in a manner designed to prevent unauthorized persons from accessing it. Our disposal methods will include shredding, destruction or obliteration of paper documents and destruction of electronic files.

Locator services. If you found us through a locator service, please be aware that locator services are independent contractors and are not our employees or agents, even though they may initially process rental applications and fill out lease forms. You should require any locator services you use to furnish you their own privacy policies.


Resident Selection Criteria


Overall standards-
Fair Housing
The Community does not discriminate on the basis of race, color, sex, religion, handicap, familial status, sexual orientation, national origin, age, disability, or any other class protected by applicable law. The Community will consider any and all requests for reasonable accommodation in the application of its rules, policies, practices, and services, and in the use of its physical structures, in accordance with the requirements of state and federal laws.

Occupancy Standards:
No more than two persons per bedroom, plus one may occupy the apartment, unless otherwise mandated by state or local government entity, or if there is a reasonable cause to support higher occupancy.

Identification:
All visitors must present a valid driver's license or other U.S. or state-government issued photo identification in order to view the community. Non-U.S. citizens must present a valid passport, valid visa, or other Government official photo ID.

Pet Policy:
Maximum of two pets per apartment. Only domesticated, common household pets will be allowed. Any dogs with a bite history are prohibited. A bird cage or a fish tank not to exceed 20-gallons will be allowed in each apartment. However, in place of the fish tank or the bird cage an animal cage of equivalent size housing a reasonable number of hamsters, guinea pigs, or gerbils may be kept. A reasonable number shall be the number of animals or fish that may be kept in a similarly sized cage or tank as recommended by a veterinarian.

Livestock, poisonous reptiles, amphibians or fish, snakes, birds of prey, insects, and arachnids are strictly prohibited. Also prohibited are rodents except for hamsters, guinea pigs or gerbils. All dogs and cats over the age of 6 months must be spayed or neutered with a certificate to be provided by a licensed veterinarian documenting such procedure or condition, unless the resident provides a certification from a licensed veterinarian that such procedure would jeopardize the medical well-being of the pet.

Pet rent, fees, and limits on number of pets could also apply ( check with your leasing agent). The Community does not guarantee or represent those pets currently residing at the Community qualify under the criteria stated herein.

Income History:
Except for Applicants who receive, or who will occupy an apartment that receives subsidies or voucher assistance, Applicants must have a gross income source that can be verified and that meets the minimum income requirements for the apartment being leased which are determined by multiplying the monthly rent by a specified factor of months as determined by the Community.

Applicants could be required by management request to provide income verification, including 2 months of pay stubs, a notarized letter from an employer, the most recent W2, 1099 or 1040, proof of retirement income, social security, disability or other government income, child support and or spousal support the most recent tax return and/or certified verification from company accountant or bank, six consecutive bank/financial statements, current offer letter for income, trust fund income. In instances where sufficient income requirements cannot be met, this community may elect to accept pre-paid rent or a guarantor.

Credit History:
All Applicants are subject to approval through Resident Verify on Entrata the Community's third party applicant screening agency. Screening criteria will be applied uniformly and in a manner consistent with all applicable laws, including state and federal housing laws, federal fair credit reporting laws, program guidelines and administrative rules. Approvals of all Applicants are based on an empirical system that incorporates multiple credit factors along with other non-statistical factors to determine overall applicant worthiness. Some of the indicators used are derived from income relationships, including rent-to-income and debt-to-income ratios based on information from the Application and the Applicant's credit record. Other indicators may include credit worthiness as determined by national credit scores and other proprietary credit calculations more specific to the apartment industry. Other factors may impact the overall rental decision of an applicant including criminal background checks, check-writing histories, as well as other indicators.

Criminal History:
Applicants, occupants (even children), and guarantors will not be accepted if they have a criminal history. "Criminal History" is defined as follows:

  • a criminal conviction or adjudication for murder, capital murder, indecency with a child, aggravated kidnapping, sexual assault, aggravated robbery, injury to a child, elderly individual, or disabled individual, prostitution, trafficking, felony burglary, sexual abuse of a child, child pornography, crimes requiring registration as a sex offender, or the illegal manufacturing or distribution of a controlled substance under the Federal Controlled Substances Act or
  • a criminal conviction or adjudication for other felonies (that are not listed above), federal crimes or misdemeanors involving theft, violence, drugs or alcohol, occurring within the prior ten (10) years, or that resulted in incarceration or probation within the prior ten (10) years.

The Community operates in accordance with the Violence against Women Act (VAWA) and the Justice Department Reauthorization Act of 2005. Applicants cannot be rejected if the applicant is a victim of domestic violence, dating violence, sexual assault or stalking, and the applicant otherwise qualifies for admission.

The Community maintains a strict policy prohibiting registered sex offenders. However, the Community does not guarantee or represent those residents and/or occupants currently residing at the Community qualify under the criteria stated herein. This Community reserves the right to investigate lists of registered sex offenders in any manner including online, in newspapers or by contacting state agencies.

If an Application is denied based on criminal history and the Applicant disputes the findings based on mistaken identity; it will be the responsibility of the Applicant to provide sufficient information to prove they are not the same individual as reflected in the criminal records.

Rental History:
Information regarding payment and rental history for each Applicant will be collected on the application to verify tenancy.

The following deposits and/or fees and conditions will apply to Applicants with negative rental history. Negative rental history is defined as (i) evictions as listed below (ii) debt due and owing to another apartment community as revealed in a detailed credit report.

Evictions:
Applicants will be denied for evictions that are within a 5-year period of time.

Documented proof of payment of rental community balances will be verified and accepted as fulfillment of the application conditional policy. If no record for proof of payment is submitted, this will be considered as non-fulfillment of the conditional approval requirements and a denial of the application.

Scorecard Results-

  • PASS - Applicant is charged a standard deposit.
  • PASS W/CONDITIONS - Applicant will be charged a standard deposit plus and additional risk assessment fee (based on unit and credit history).
  • FAIL - Application will be reviewed by management

Guarantor(s):
In the event that a Guarantor is required he/she must complete an Application and meet all resident selection criteria, to include making six (6) times the rental amount pay an application fee. Guarantors will not be required to sign the lease but will be required to sign the Guarantor Lease Addendum. Guarantors will not have access to the leased premises unless listed as the emergency contact on the Application. A guarantor will be fully responsible for the rent obligations of the lease agreement if the occupying resident(s) defaults on the lease.

Application


Agreement:
An Application must be completed for each individual who will be living in the apartment and who has reached the age of majority under state laws, which in most states is 18 years or older. Application Fees and Deposits, if applicable, will be collected before an Application is processed. All Applicants will be asked to present a valid driver's license or other U.S. or state-government issued photo identification in order to sign an Application or Lease Contract and any future documents as a resident at our community. If you fail to answer any question or give false information, the property may reject your application and retain all Fees and Deposits as liquidated damages for its time and expense. *If the property determines after a Lease Contract is signed that you provided false or inaccurate information on your application, the property shall terminate your right to occupancy and charge you the lease break remedies pursuant to the Lease Contract.

Fees and Deposits:*
Application Fee: $50.00 per Applicant (Non-refundable)
Admin Fee: $200.00 (non-refundable)
Security Deposit: Based upon size of apartment and credit Risk assessmsnt fees (non-refundable), additional deposits or Guarantor options are offered to Applicants that have not credit history or records, no rental history and no US social security numbers as an additional option for application approval. These fees and deposits will be solely based on the recommendations of the 3rd party background screening results.
Monthly Pet Rent: $30 per pet (weight restrictions may apply per property)
Pet Deposit: Based upon weight and number of pets.
Non-aggressive breeds are $400 non-refundable fee. Aggressive breeds are a $500 non-refundable fee.

Process:

  1. Complete Application onine. Read the Application carefully as this is a legal document. Falsifying or leaving information out can result in forfeiture of the Fees and Deposits and the Application being declined.
  2. Completed Applications are required to pay the Application Fee and Admin Fee.
  3. Applicant will be notified of approval, approval with conditions or denial immediately via email to within 72 hours (depending on the background check information to return from the 3rd party screening vendor). If the application is approved with conditions, and Applicant is unble to meet the conditions required. the Applicant must notify the Community within 24 hours.
  4. Applicant will have three (3) days to complete and execute the Lease Contract from the date the Applicants application is approved, unless a longer period of time is allowed in the Application.
  5. All other Fees and Deposits will need to be paid before move in, along with additional deposits required, risk assessment fees, prorated rents, and the following month's rent if the move in day is after the 20th of the month.

Non-withdrawal after Lease Contract is Signed. Once all parties have signed a Lease Contract, it is a valid, binding contract. Unless we consent in writing, if you fail to occupy the rental premises by the date specified in the Lease Contract, you will be liable to us for the liquidated damages provision of the Lease Contract, and we may deduct those damages from your deposits.

*Subject to the terms of the Application Agreement


Please choose "I Agree" to continue to the application.


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